Privacy Policy

Privacy Policy of ICSOC 2026

Your privacy is important to us. This Privacy Policy explains how personal data is collected, used, stored, and protected in connection with the website of the 24th International Conference on Service-Oriented Computing (ICSOC 2026) available at: https://icsoc2026.it.p.lodz.pl and the organization of the ICSOC 2026 conference.

This policy applies to all visitors of the website, authors submitting papers, reviewers, committee members, speakers, sponsors, and conference participants.

Effective date: March 22, 2026

Data Controller

The controller of your personal data is the ICSOC 2026 Organizing Committee, represented by:

Institute of Information Technology
Lodz University of Technology
al. Politechniki 8
93-590 Łódź, Poland

Email: icsoc2026@info.p.lodz.pl

Information We Collect

Information we collect falls into two categories:

information you voluntarily provide;
information automatically collected when you use our website.

Voluntarily Provided Information

We collect information that you knowingly provide when:

registering for the conference;
submitting papers or workshop proposals;
registering as an author, reviewer, speaker, sponsor, or attendee;
subscribing to conference updates;
contacting the organizing committee.

Depending on the purpose, collected information may include:

full name;
affiliation and institution;
academic position;
email address;
postal address;
phone number;
country of residence;
billing information;
paper submission details;
biography and profile information;
dietary requirements or accessibility requests (if voluntarily provided).

Automatically Collected Information

When you visit our website, our servers may automatically collect:

IP address;
browser type and version;
operating system;
referring website;
visited pages;
access date and time;
session duration;
technical diagnostic information.

This information is used for security, system administration, and website performance analysis.

Registration and Participation

When registering for ICSOC 2026, we may collect information required to:

process registration;
verify eligibility for discounts;
communicate conference updates;
issue invoices and receipts;
prepare attendance lists;
organize on-site participation.

Participation-related data may be shared with conference organizers, session chairs, workshop organizers, and service providers involved in conference operations.

Photography and Video Recording

During the conference, photographs, audio recordings, and video recordings may be taken for:

conference documentation;
promotional materials;
reports;
conference archives;
future editions of ICSOC.

By attending the conference, participants acknowledge that they may appear in such materials.

Participants who object to the use of their image should contact the organizing committee before or during the event.

How We Use Personal Information

We process personal data for the following purposes:

organizing and administering the conference;
managing paper submissions and reviews;
communicating with participants;
processing registrations and payments;
publishing conference proceedings;
issuing certificates of participation;
maintaining conference records;
ensuring security and preventing misuse;
complying with legal and regulatory obligations;
improving conference services and website functionality.

Legal Basis for Processing (GDPR)

Performance of a Contract

Processing necessary to provide conference registration, participation, publication, and related services.

Legitimate Interests

Processing necessary for:

scientific event management;
communication with participants;
conference administration;
maintaining website security.

Legal Obligations

Processing required by taxation, accounting, higher education, and research regulations.

Sharing of Personal Information

Personal data may be shared with:

conference organizers and committee members;
workshop and track chairs;
reviewers involved in the peer-review process;
publishers of conference proceedings;
payment processors;
hosting and IT service providers;
legal, accounting, and audit service providers;
public authorities where required by law.

We do not sell personal data.

Data Retention

Personal data is retained only for as long as necessary for:

conference administration;
publication activities;
financial and tax obligations;
scientific and archival purposes;
legal compliance.

Published information contained in conference proceedings may be retained indefinitely as part of the scientific record.

Security of Personal Information

We implement appropriate technical and organizational measures to protect personal data against:

unauthorized access;
accidental loss;
alteration;
disclosure;
destruction.

While we strive to protect personal data, no electronic transmission or storage system can be guaranteed to be completely secure.

Cookies

The ICSOC 2026 website may use cookies and similar technologies for:

website functionality;
user preferences;
security;
traffic statistics;
analytics.

Users can configure browser settings to refuse cookies; however, some website functions may not operate correctly.

Children's Privacy

ICSOC 2026 is intended for researchers, professionals, and students in higher education.

We do not knowingly collect personal information from children under the age of 13.

Third-Party Websites

The ICSOC 2026 website may contain links to third-party services, including:

conference submission systems;
publisher websites;
sponsor websites;
social media platforms.

We are not responsible for the privacy practices of these external websites.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect operational, legal, or organizational changes.

Any updates will be published on the conference website.

Contact

For any questions regarding this Privacy Policy or personal data processing, please contact:

ICSOC 2026 Organizing Committee
Institute of Information Technology
Lodz University of Technology
Email: icsoc2026@info.p.lodz.pl

Last updated: September 6, 2026